SUBMISSIONS & QUOTING

SUBMISSIONS:
We receive over 100,000 submissions a year throughout our entire operation. It is estimated that half of those submissions come to our office on a RUSH status and the information is not complete. In order for us to give you the best quote possible, you need to make sure that all pieces of information are accurate and legible.

New submissions should be faxed to us using fully completed applications from our website or Acord Forms. If you have large submissions and need further questions answered, please call us and we would be happy to discuss it with you.

In order to assist us in the quote process and turn around time we ask that you submit as complete an application as possible to present to our carriers. Many classes of business require supplements that provide additional information not usually found on the Acord forms. These supplemental applications (if available) can be found on our website applications page. These supplements provide the additional information usually needed by the company underwriter to provide your client with the quickest turn around time, best possible coverages and pricing.

In some cases the carrier will need additional information or other supplements on a risk by risk basis.

PLEASE CONSIDER THE FOLLOWING GUIDELINES:
 

	Avoid submitting the same account to multiple brokers within our agency
	Complete all information on applications and Acord forms (leaving items blank can delay your quote)
	Prepare a cover memo describing the risk, full description of operation, as well as a contact name and numbers (fax and phone)
	Provide 3-5 year carrier, premium and currently valued loss information (please note that most carriers require 5 years of loss information)
	Determine all coverage terms & conditions, coinsurance limit and deductibles desired
	Indicate the date by which you need your quotation
	All General Liability sections should include a limit for all coverages desired, with sales and employee only payroll broken down by coverages and exposures, whenever possible
	Make sure to contact us before you decide to email or fax us. In most cases, a very simple phone call can help you head in the right direction

QUOTING:
Upon receipt of a completed application from an insurance agent, the application will be reviewed to determine if we are able to offer a quote. We reserve the right to decline quoting to any agent or decline any single risk. Under no circumstances are we obligated to offer a quote.

We represent specialty insurance carriers. The premiums they offer tend to be higher than those of an agent’s contracted carrier. In addition the coverages offered may also be less than what the agent’s contracted carrier may offer.

H.T. Bailey will offer a quote based only on a completed application. A verbal estimate of our capabilities is not a binding quote. Once a quote is offered it may not be bound unless accepted formally in writing by an H.T. Bailey underwriter or other authorized staff member. H.T. Bailey is not bound to bind a quote if the underwriter has reason to believe the risk has changed since the written quote was offered. Additionally, H.T. Bailey is not required to bind the written quote if the conditions provided have not been met. Quotes are usually valid for 30 days unless otherwise specified on the quote sheet.